Faculty of Medical and Health Sciences


Finance & ethics support

We aim to provide you with access to all the resources you may need during your studies.

Ethics Approval

Details on gaining your ethical approval for your research project.

PReSS account Guidelines

Research support funding for all doctoral students. Permitted expenditure listed under FAQ's.

Scholarships and awards

Information of scholarships and awards available and how to apply.

Research funding

Information on seeking funding for your research projects.

FMHS Grants

Details of what might be available through the faculty.

FMHS PGSA Grants

Travel grants and thesis binding grants are available.

Research involving human participants (including teaching sessions, laboratories, anonymous questionnaires and research carried out as part of coursework) must receive approval from the University of Auckland Human Participants Ethics Committee (UAHPEC). From 1 January 2013 all applications must be made electronically through the Human Ethics Module.

Approval procedures


Please note the following:

  1. All applications from students (including Doctoral, Masters and Honours) must be submitted by their supervisor.
  2. Incomplete and/or poorly constructed applications will be returned and UAHPEC will not review the application until an adequate, revised application is submitted.
 
 

Before completing the application


  1. Read the Guiding Principles for Conducting Research with Human Participants. These guidelines are approved by Council and are reviewed every three years.
 
 

 

2. Go through the Applicants’ Manual. (This manual outlines the mandatory items that must be included in the application and other information essential for making ethics applications.) Failure to comply with all requirements outlined in the Applicants’ Manual will result in the application being returned to the applicant for completion. Incomplete/non-compliant applications will not proceed to UAHPEC for consideration.

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Applicants' Manual
(293.9 kB, PDF)
 
 

 

Please note: some faculties have special requirements and require the application to be submitted through them at an earlier closing date (e.g. the Faculty of Education requires the Faculty Ethics Advisor to sign off the application). Contact your faculty for more details.

 
 

Application process


For all studies, including Masters and Doctoral theses and staff research projects, there are two routes to ethical review: 'low-risk review' and 'full review'.

A low risk research project is one where there is a low risk of physical harm, psychological harm, exploitation or other potential adverse effect. Participants must give full informed consent and must have the right to choose anonymity in all reporting.

When any application is considered as low risk, it will be pre-screened and reviewed and an outcome provided to the applicant within three weeks. If the application is not deemed low risk, it will be automatically put into the next agenda for full review.

NOTE: In all cases, it is the Committee that decides whether an application is low risk.

Applications for full review will also be pre-screened prior to review and consideration by the UAHPEC.

Prior to submission, please proofread all of the documents thoroughly to make sure that the use of language is appropriate; the documents are free of jargon; and the spelling, grammar and general formatting are correct.

Faculties and high user Departments have designated Ethics Advisors who can assist you with your application.

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Ethics Advisors 2015
(17.3 kB, EXCEL)
 
 

 

Should you need any advice and guidance in addition to that given by your Faculty Ethics Advisor or supervisor on how to develop the application and associated documents please make an appointment to talk to the UAHPEC administrators well before the closing dates (see submission closing dates below).

UAHPEC Administrators

Post Award Services

Research Office
Level 10, Building 620
49 Symonds Street

Phone: 3737599 Ext: 87830 / 83711

Email: ro-ethics@auckland.ac.nz

 
 

Create and Submit an Application


All research and coursework submissions must be completed using the online Human Ethics Module.

User Guides

Researchers: Quick Guide and Full User Guide

Faculty sign off: Quick Guide

System Access

You may still draft your application using the Word Copy of the online form  and copy and paste your final version into the online form.

Human Ethics Module: https://researchmanagement.auckland.ac.nz

  • Please note that it is better to use Firefox or Chrome with this system as Internet Explorer does not support many of the functions. 
  • Please ensure you have access to the system on campus before attempting off-campus access using VPN.
 
 

Submission deadlines


Please note: For online applications, hard copy signatures of ethics advisors and HODs are no longer required. Applications get routed automatically to the appropriate person(s) for sign-off in each Department.

Because this process takes place after the application was submitted, you are advised to submit your application at least one week before the deadline listed below so that there is sufficient time for sign-off so that the application can be received at the Research Office by the specified deadline.

2015 Submission deadline dates for Full Review applications

2015 UAHPEC meeting dates

 

Tuesday 27 January

Wednesday 18 February

Tuesday 10 February

Wednesday 4 March

Tuesday 24 February

Wednesday 18 March

Tuesday 10 March

Wednesday 1 April

Tuesday 24 March

Wednesday 15 April

Tuesday 7 April

Wednesday 29 April

Tuesday 21 April

Wednesday 13 May

Tuesday 5 May

Wednesday 27 May

Tuesday 19 May

Wednesday 10 June

Tuesday 2 June

Wednesday 24 June

Tuesday 16 June

Wednesday 8 July

Tuesday 30 June

Wednesday 22 July

Tuesday 14 July

Wednesday 5 August

Tuesday 28 July

Wednesday 19 August

Tuesday 11 August

Wednesday 2 September

Tuesday 25 August

Wednesday16 September

Tuesday 8 September

Wednesday 30 September

Tuesday 22 September

Wednesday 14 October

Tuesday 6 October

Wednesday 28 October

Tuesday 20 October

Wednesday 11 November

Tuesday 3 November

Wednesday 25 November

Wednesday 9 December

 
 

Amendments to ethics protocols after approval


Amendment requests can now be submitted online through InfoEd. This involves completing a one-page form and online submission by the Principle Investigator or Supervisor. Please follow the instructions in the Quick Guide below to make an amendment request.

 

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Amendment Request Quick Guide
Quick guide for adding amendmnet requests in InfoEd (255.6 kB, PDF)

If the ethics approval was given prior to 31 August 2011, the application will have a three digit number (e.g. 2010/000) instead of the current InfoEd numbering. Please contact the Ethics Administrators to get the corresponding InfoEd number for your protocol.

If you have any questions about the amendment request process please contact humanethics@auckland.ac.nz.

 

 
 

Faculty Outreach 2015


The Research Office staff will be available in some Faculties on a weekly basis (please see the table below for location and times) where you will be able to discuss your ethics application on a one to one basis with an Ethics Administrator.                   

Alternatively, you can drop in at the Research Office every morning from 9:30 am to 11:30 am.  No appointment is required.  The Research Office is located on level 10, 49 Symonds St, Building 620.

 

Faculty Outreach Schedule:

  Morning session:

Afternoon session:

 

13:30 pm – 16:30 pm

Monday

All Faculties:

Drop in sessions at the Research Office (9:30 to 11:30)

 
 
Tuesday

All Faculties:

Drop in sessions at the Research Office (9:30 to 11:30)

 
  • FMHS (Grafton campus) (9:30 to 12:30)
  • FMHS (Grafton campus)
  • Arts

Locations:

·  FMHS (Grafton campus): Deanery Office, Level 1, Building 505

·  Arts: Level 3, Room 303, Arts 1, Main building

 
Wednesday

All Faculties:

Drop in sessions at the Research Office  (9:30 to 11:30)

 
  • Science (9:30 to 12:30)

Tamaki Campus:

  • Science
  • FMHS
Locations:
  • Science: Room 301-411
  • Tamaki campus (Science and FMHS): Building 730, Room 320
 
Thursday

All Faculties:

Drop in sessions at the Research Office  (9:30 to 11:30)

 
  • FMHS (Grafton campus) (9:30 to 12:30)
  • Business School (9:30 to 12:30)
  • Education (9:30 to 12:30)
  • FMHS (Grafton campus)
  • Education
Locations:
  • FMHS (Grafton campus): Deanery Office, Level 1, Building 505
  • Business School: 260-411
  • Education:  6EA - 332
 
Friday

All Faculties:

Drop in sessions at the Research Office  (9:30 to 11:30)

 

 

For further information about the services offered and the Research Office representative for your faculty please visit the following website. Booking information can also be found at this link.

 

https://www.staff.auckland.ac.nz/en/research-36/research-office-contacts-and-services/services-to-researchers1.html

 
 
Medical research